Members only ~ Reporting Center for Ladies Auxiliary
Any member may submit information for our monthly reporting and now it's even easier. If you miss a meeting you may use the form below to include your information. This information does not go directly to the department chariman; rather it will be accessible by the website administrator who may present the information at the next meeting and forward on to the current local program chairman for reporting purposes. To allow ample time to prepare the monthly reports we highly recommend that your submission be received by the 5th of each month.
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Sample Entry:
_________________, active member and 3 volunteers wrapped buddy poppies on heart suckers and delivered to 125 nursing home residents and 15 hospital extended care unit for Valentine's Day. Project benefited 140; 1 hour 4 workers and cost approximately $15.00.
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FORM INFORMATION EXPLANATION
Auxiliary Number: Write the number of your Auxiliary on this line.
District Number: Enter the District Number; even if you are a disbanded District (use your disbanded district number).
Period of Report: From To Enter the month that your first reported Project, on this form, was completed, on the line after FROM, and the month that the last project that you are reporting, on this form, on the line after the TO. For Example: From: May 2013 to: October 2014
Program of THIS Report: Select one of the Programs listed in the box and write it in the line provided. Be sure that all the projects included with this form are ONLY related to THAT program. If you do this incorrectly, your project will be reported incorrectly to National and the information will be sent to the wrong Department Program Chairman.
Total Projects on this report: Put the number of projects for the program being reported on this report form, in the box beneath this title on the table. DO NOT include projects that have been reported previously, in this number.
Number of Members Participating: Report the total number of members who participated on ALL of the projects included with the report. If you are reporting six (6) projects and one lady participated in all of them, you count her six times, because she participated in six separate projects. BUT, if one member participated in 4 meetings on ONE project, she is only counted as 1 member participating. Total Hours Worked: Count all the hours that went in to PLANNING the project, PREPARING for the project, PARTICIPATING in the actual project and COMPLETING the project. Enter the total number of hours for ALL the projects reported on this report, in the box. Total Number of Miles: This is the total number of miles driven to participate in the projects included on the form. (Notice this says driven, not traveled, therefore, if 3 people travel in a car and go 50 miles for a project, the number of miles driven is 50 miles, NOT 150.) Total Value or Dollars Spent: Include the actual dollars spent from the Auxiliary Treasury on every project reported. Do NOT include the value of mileage. National figures that out for themselves from the information above. Report the value of meals, member donations in the description of the project.
Describe the Project: Using the back of the Report Form, complete a written description on each project to include: What you did? Why you did it? Who participated? Where it was done? How you went about doing it? Value of donated food or other items Include anything that might make your report more informative and attractive, such as programs, pictures (name the people in them, if you can), newspaper article(s) printed about the project, your Post/Auxiliary Newsletter articles, promotional materials you used for the project, advertisements, etc. NOTE: Be sure that you include the Program reporting, the Name and Number of the Auxiliary reporting, as well as the District Number, if applicable, on every page of the description. It is also advised that you NUMBER the pages. BE creative, BE informative, and BE proud of what you did. Let your Chairmen understand what the project accomplished.
Submitted by: (PRINT name and title): Since we would like to know who to give the credit to, we would sure like to be able to read this information. WRITE LEGIBLY!!!!!!! (or type it) Auxiliary Name, Number and District Number. Phone Number: In case the chairman has a question about your report, she will not have to look up your number. In case the IRS has a question of whether you filled out the Report Form for the Auxiliary, this would establish responsibility to prove our Non-profit status. Email Address: In case the chairman has a question about your report, she will be able to email you.
Date: This is the date of the report, NOT the date of the project(s). INFORMATION NATIONAL LOOKS FOR IN PROGRAM REPORTS At the end of the year, the information you have reported on your projects will be used by the Department Chairmen to help them determine awards, etc. In addition, the Department is required to send specific information to the National Directors. National Directors ask quite specific questions about the programs. Read about each program in the National Program Book. Pay particular attention to the citations and awards for the program. You will be able to determine what they are looking for in each program to decide awards at the National level. The Year-End Report the Department Chairmen must send to their National Director at the end of the year requires certain information. If you do not include this information on your project reports, we will not know about it and will not be able to send accurate information to them.
Please be sure to report activities and projects about the following.
In ALL programs they want to know how many of our Auxiliaries participated in the program.
Americanism
The number of projects completed.
The number of Auxiliaries conducting or participating in special programs on patriotic holidays.
Number of Auxiliaries conducting patriotic programs and/or contests with students.
Number of Auxiliaries participating in Military Suicide Awareness.
Number of Auxiliaries participating in POW/MIA programs.
Number of POW/MIA flags presented (at least 2” x 3” or larger).
Did your Auxiliary attend a POW/MIA program? h.Did your Post/Auxiliary conduct their own POW/MIA program?
Number of American Flags Presented (at least 2” x 3” or larger).
Number of Auxiliaries participating in the National Citizenship Education Teacher Award.
The number of certificates given to businesses or citizens in recognition of displaying the U.S. or POW/MIA flags.
Number of Auxiliaries participating in Get Out the Vote in any way.
The number of Auxiliaries promoting Americanism through any media.
Cancer Aid and Research
Number or Auxiliaries contributing $5 or more per member to the Cancer Aid & Research Fund.
How the Auxiliary promoted the Cancer Grant program. c.How the Auxiliary promoted the Platinum/Gold/Silver Awards.
How we publicized the Postdoctoral Cancer Research Fellowship
The number of Auxiliaries that worked sponsored or conducted cancer public awareness of the Cancer Aid & Research program through any media or newsletters.
Hospital
How many Auxiliary members and how many hours of volunteering at the VA and non-VA facilities.
Number of new volunteers recruited. Adults and youth. c.Number of Auxiliaries sponsoring/conducting an event or activity.
How many events.
Number of handmade items for all hospital facilities.
Amount spent on events and handmade items for all facilities.
Number of applicants submitted to the Department for the Outstanding Hospital volunteer of the Year Award.
How did your Department recognize all forms of volunteers throughout the year? How many Department Hospital pins were distributed?
Legislative
How did the Auxiliary promote the VFW Priority Goals?
How did we promote community involvement with legislation regarding veteran’ issues? Were we able to get media coverage?
How many members signed up for Checkpoint Newsletter? d.How many members signed up for VFW Washington Weekly?
How did your Auxiliary promote community involvement with legislation regarding veterans’ issues?
How did you communicate special legislative alerts?
Number of personal contacts to legislators on veterans’ issues: personal, emails, faxes, letters and phone calls
Scholarships
Voice of Democracy
Did you assist your Post in their contest? Did you participate without having an entry? Number of members and hours
Patriot’s Pen i.Did you assist your Post in their contest? Did you participate without having an entry? Number of members and hours
Young American Creative Patriotic Art Contest
Did your Auxiliary promote the program?
Number of entries
Dollar amount awarded to winners.
Junior Girls Scholarship
Did your Auxiliary promote the program?
Did you receive any applications?
Dollar amount awarded
Continuing Education Scholarship
Did you promote or distribute applications?
Veterans & Family Support
How many Auxiliaries hosted/co-hosted with the VFW fundraising activities for VFW National Military Services program?
Did your Auxiliary donate to the VFW National Military Services? c.How many Auxiliaries provided aid to veterans, active-duty military and/or their families? (i.e., meals, transportation, cards, packages, donations, etc.) Amount of donations.
How many Auxiliaries promoted and/or made donations to the VFW National Home for Children?
How many Auxiliaries promoted/used the Buddy Poppy throughout the year?
Youth Activities
Junior Girls Units
Did your Auxiliary participate in and/or promote Junior Girls Units?
Did your Junior Girl Unit use the JUMP program? iii.Did your Auxiliary institute a unit?
Did you donate any funds to the Junior Girls?
Youth Groups Supporting our troops
Did you publicize Youth Groups Supporting Our Military citation?
Did you promote the citation?
Other Youth Groups
How many different youth groups to you work with?
How many youth were involved?
Total amount spent sponsoring/working with youth groups.
Auxiliary Number: Write the number of your Auxiliary on this line.
District Number: Enter the District Number; even if you are a disbanded District (use your disbanded district number).
Period of Report: From To Enter the month that your first reported Project, on this form, was completed, on the line after FROM, and the month that the last project that you are reporting, on this form, on the line after the TO. For Example: From: May 2013 to: October 2014
Program of THIS Report: Select one of the Programs listed in the box and write it in the line provided. Be sure that all the projects included with this form are ONLY related to THAT program. If you do this incorrectly, your project will be reported incorrectly to National and the information will be sent to the wrong Department Program Chairman.
Total Projects on this report: Put the number of projects for the program being reported on this report form, in the box beneath this title on the table. DO NOT include projects that have been reported previously, in this number.
Number of Members Participating: Report the total number of members who participated on ALL of the projects included with the report. If you are reporting six (6) projects and one lady participated in all of them, you count her six times, because she participated in six separate projects. BUT, if one member participated in 4 meetings on ONE project, she is only counted as 1 member participating. Total Hours Worked: Count all the hours that went in to PLANNING the project, PREPARING for the project, PARTICIPATING in the actual project and COMPLETING the project. Enter the total number of hours for ALL the projects reported on this report, in the box. Total Number of Miles: This is the total number of miles driven to participate in the projects included on the form. (Notice this says driven, not traveled, therefore, if 3 people travel in a car and go 50 miles for a project, the number of miles driven is 50 miles, NOT 150.) Total Value or Dollars Spent: Include the actual dollars spent from the Auxiliary Treasury on every project reported. Do NOT include the value of mileage. National figures that out for themselves from the information above. Report the value of meals, member donations in the description of the project.
Describe the Project: Using the back of the Report Form, complete a written description on each project to include: What you did? Why you did it? Who participated? Where it was done? How you went about doing it? Value of donated food or other items Include anything that might make your report more informative and attractive, such as programs, pictures (name the people in them, if you can), newspaper article(s) printed about the project, your Post/Auxiliary Newsletter articles, promotional materials you used for the project, advertisements, etc. NOTE: Be sure that you include the Program reporting, the Name and Number of the Auxiliary reporting, as well as the District Number, if applicable, on every page of the description. It is also advised that you NUMBER the pages. BE creative, BE informative, and BE proud of what you did. Let your Chairmen understand what the project accomplished.
Submitted by: (PRINT name and title): Since we would like to know who to give the credit to, we would sure like to be able to read this information. WRITE LEGIBLY!!!!!!! (or type it) Auxiliary Name, Number and District Number. Phone Number: In case the chairman has a question about your report, she will not have to look up your number. In case the IRS has a question of whether you filled out the Report Form for the Auxiliary, this would establish responsibility to prove our Non-profit status. Email Address: In case the chairman has a question about your report, she will be able to email you.
Date: This is the date of the report, NOT the date of the project(s). INFORMATION NATIONAL LOOKS FOR IN PROGRAM REPORTS At the end of the year, the information you have reported on your projects will be used by the Department Chairmen to help them determine awards, etc. In addition, the Department is required to send specific information to the National Directors. National Directors ask quite specific questions about the programs. Read about each program in the National Program Book. Pay particular attention to the citations and awards for the program. You will be able to determine what they are looking for in each program to decide awards at the National level. The Year-End Report the Department Chairmen must send to their National Director at the end of the year requires certain information. If you do not include this information on your project reports, we will not know about it and will not be able to send accurate information to them.
Please be sure to report activities and projects about the following.
In ALL programs they want to know how many of our Auxiliaries participated in the program.
Americanism
The number of projects completed.
The number of Auxiliaries conducting or participating in special programs on patriotic holidays.
Number of Auxiliaries conducting patriotic programs and/or contests with students.
Number of Auxiliaries participating in Military Suicide Awareness.
Number of Auxiliaries participating in POW/MIA programs.
Number of POW/MIA flags presented (at least 2” x 3” or larger).
Did your Auxiliary attend a POW/MIA program? h.Did your Post/Auxiliary conduct their own POW/MIA program?
Number of American Flags Presented (at least 2” x 3” or larger).
Number of Auxiliaries participating in the National Citizenship Education Teacher Award.
The number of certificates given to businesses or citizens in recognition of displaying the U.S. or POW/MIA flags.
Number of Auxiliaries participating in Get Out the Vote in any way.
The number of Auxiliaries promoting Americanism through any media.
Cancer Aid and Research
Number or Auxiliaries contributing $5 or more per member to the Cancer Aid & Research Fund.
How the Auxiliary promoted the Cancer Grant program. c.How the Auxiliary promoted the Platinum/Gold/Silver Awards.
How we publicized the Postdoctoral Cancer Research Fellowship
The number of Auxiliaries that worked sponsored or conducted cancer public awareness of the Cancer Aid & Research program through any media or newsletters.
Hospital
How many Auxiliary members and how many hours of volunteering at the VA and non-VA facilities.
Number of new volunteers recruited. Adults and youth. c.Number of Auxiliaries sponsoring/conducting an event or activity.
How many events.
Number of handmade items for all hospital facilities.
Amount spent on events and handmade items for all facilities.
Number of applicants submitted to the Department for the Outstanding Hospital volunteer of the Year Award.
How did your Department recognize all forms of volunteers throughout the year? How many Department Hospital pins were distributed?
Legislative
How did the Auxiliary promote the VFW Priority Goals?
How did we promote community involvement with legislation regarding veteran’ issues? Were we able to get media coverage?
How many members signed up for Checkpoint Newsletter? d.How many members signed up for VFW Washington Weekly?
How did your Auxiliary promote community involvement with legislation regarding veterans’ issues?
How did you communicate special legislative alerts?
Number of personal contacts to legislators on veterans’ issues: personal, emails, faxes, letters and phone calls
Scholarships
Voice of Democracy
Did you assist your Post in their contest? Did you participate without having an entry? Number of members and hours
Patriot’s Pen i.Did you assist your Post in their contest? Did you participate without having an entry? Number of members and hours
Young American Creative Patriotic Art Contest
Did your Auxiliary promote the program?
Number of entries
Dollar amount awarded to winners.
Junior Girls Scholarship
Did your Auxiliary promote the program?
Did you receive any applications?
Dollar amount awarded
Continuing Education Scholarship
Did you promote or distribute applications?
Veterans & Family Support
How many Auxiliaries hosted/co-hosted with the VFW fundraising activities for VFW National Military Services program?
Did your Auxiliary donate to the VFW National Military Services? c.How many Auxiliaries provided aid to veterans, active-duty military and/or their families? (i.e., meals, transportation, cards, packages, donations, etc.) Amount of donations.
How many Auxiliaries promoted and/or made donations to the VFW National Home for Children?
How many Auxiliaries promoted/used the Buddy Poppy throughout the year?
Youth Activities
Junior Girls Units
Did your Auxiliary participate in and/or promote Junior Girls Units?
Did your Junior Girl Unit use the JUMP program? iii.Did your Auxiliary institute a unit?
Did you donate any funds to the Junior Girls?
Youth Groups Supporting our troops
Did you publicize Youth Groups Supporting Our Military citation?
Did you promote the citation?
Other Youth Groups
How many different youth groups to you work with?
How many youth were involved?
Total amount spent sponsoring/working with youth groups.